Running your business shouldn't
cost you your peace.
You're building something meaningful, but the behind-the-scenes work is overwhelming.
I help heart-led business owners streamline operations, build supportive systems, and grow without burnout.
Whether you are ready to delegate the tasks that drain you or grow your own freelance practice, I offer personalized support rooted in real partnership.
Together, we build systems that support your actual life and business growth that honor your capacity.
Ready to stop forcing it
and start flowing?
Flow Over Force
Welcome,
I’m Jess!
I’m Jess, founder of Flow State Freelance Co., a virtual assistant and online business management practice supporting freelancers, wellness entrepreneurs, and creative founders who want to grow without hustle culture.
As a warm, creative, and technically skilled VA and OBM, I specialize in inbox and calendar management, copywriting, Canva design, tech and website support, branding, strategy, and backend organization. My work is rooted in structure, clarity, and a holistic approach that honors both your business and your capacity.
Since 2023, I’ve helped entrepreneurs build sustainable operations while mentoring freelancers as they build strong foundations of their own. My approach centers on inclusivity, compassion, and people over profit. When we work together, it’s a personalized partnership, with systems tailored to your workflow, energy, and long-term vision.
Living with chronic conditions has shaped how I approach business. I believe growth and rest can coexist. Here, balance and joy are not luxuries. They are part of the strategy.
Based on the Seacoast of New Hampshire, I share life with my partner and our two rescue kitties. I’m excited to discover what works best for your unique business and life, honoring both your human and professional sides!
My Services
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What This Includes
As a wellness entrepreneur or creative founder, there comes a point where you do not just need help checking off tasks. You need operational clarity. You need systems that actually work. You need someone who understands how your business runs behind the scenes.
I provide personalized virtual assistance and online business management for founders who are ready to streamline, delegate, and grow sustainably.
When we work together, you are partnering directly with me. I support both the day to day operations and the larger strategic systems that keep your business moving forward with stability and intention.
This is hands on, relationship based support designed to create structure without burnout.
Services May Include• Online business management and backend oversight
• Systems development and optimization
• Client onboarding and workflow automation
• Project management and launch coordination
• Inbox, calendar, and operational support
• Ongoing virtual assistance tailored to your needs
My ApproachMy work blends structured operations with a deep understanding of capacity and sustainability. I believe your systems should support your nervous system. Growth should feel steady, not chaotic.
Together, we create operational foundations that allow you to focus on the creative, visionary, and client facing parts of your work.
This Is For You If• You are a wellness entrepreneur or creative professional
• You feel overwhelmed by backend operations
• Your business has grown beyond what you can manage alone
• You want consistent, high touch operational partnership
• You value clarity, organization, and sustainable growth
AvailabilityI work with a limited number of clients to ensure dedicated, personalized support. Please book a connection call if you are interested!
Next Steps -
1:1 Support for New and Growing Freelancers
If you are building your freelance business and craving clarity, structure, and confidence, this space is for you.
I work one on one with freelancers at every stage, from those just starting out to creatives who are refining their offers and raising their rates. Whether you are launching, pivoting, or scaling, our work together is focused, practical, and sustainable.
This is not generic business coaching. It is grounded strategy rooted in real freelance experience.
Together we clarify your direction, strengthen your systems, and build a business that supports your life rather than consuming it.
What Mentorship Can Include• Offer clarity and positioning
• Portfolio development and refinement
• Pricing strategy and rate confidence
• Client outreach and lead generation systems
• Boundaries, contracts, and communication
• Workflow and backend organization
• Sustainable time management and capacity planningYou will receive direct access to me throughout our work together, including Slack support for questions and implementation guidance.
Mentorship OptionsOne Off Strategy Intensive
A focused 90 minute strategy session designed to tackle your most pressing challenges and create clear next steps.
Includes:
• 90 minute private session
• Personalized action plan
• 3 days of Slack support following our callInvestment: $99
Optional add on: Extended 2 day Slack support for $75
3 Month MentorshipSix sessions across three months with consistent guidance and accountability as you implement and refine your freelance systems.
Includes:
• Six 60 minute sessions
• Ongoing Slack support between sessions
• Personalized templates and tools as neededInvestment: $1,200
6 Month MentorshipA deeper, long term partnership designed to fully establish your freelance foundation and sustainable growth strategy.
Includes:
• Twelve 60 minute sessions
• Continuous Slack support
• Custom templates and workflow tools
• Strategic refinement as your business evolvesInvestment: $2,200
Not Sure Where to Start?If you want help deciding which option is right for you, book a free 30 minute connection call and we can talk through your goals and next steps.
Areas of Support
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Crafting compelling, on-brand content for blogs, social media captions, websites, newsletters, and more.
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Providing assistance with tools like Notion, Asana, Squarespace, Acuity, Calendly, and Mailchimp, including automations and system integrations to streamline your operations and keep your business running smoothly.
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We craft tailored brand strategies that clarify your purpose, define what makes you unique, and align your messaging and positioning with your ideal audience. By blending audience insights, competitive analysis, and purpose-led storytelling, we create a clear roadmap that guides your visuals, voice, and overall brand experience. The result: a distinct, authentic brand presence that resonates and drives meaningful connection.
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Creating clean, functional, and user-friendly websites that reflect your brand’s unique style and mission.
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Designing eye-catching visuals for social media, presentations, event promotions, email campaigns, and branding materials.
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Supporting behind-the-scenes tasks such as file organization, data entry, research, and more to free up your time and energy.
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Streamlining your communication and scheduling processes to ensure your day runs smoothly and efficiently.
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Overseeing the big picture of your business with a focus on project management, team coordination, and operations strategy.
Supported Systems:
Squarespace
Whether you need a website refresh or just an extra pair of eyes to fine-tune things, we can help you make the most of your Squarespace site. From basic code adjustments to design upgrades, we’ll ensure your site looks polished, functions smoothly, and aligns with your brand.
Flodesk, Brevo & Mailchimp
From crafting beautiful emails and writing engaging copy to automating your sequences for email lists or freebie funnels, we help streamline your email marketing strategy to ensure your audience stays connected and engaged.
Notion
We create customized Notion setups to help you stay organized and efficient. Whether you need lead trackers, KPI dashboards, SOPs, or a system to manage events and inquiries, we’ll design a workspace that keeps everything streamlined and easy to navigate.
G Suite
From managing your inbox and organizing documents to handling spreadsheet management and data analysis, we’ll help streamline your workflow and keep everything running smoothly.
Canva
From brand kit creation and refreshes to custom post templates (standalone and carousel), Canva designs are crafted to keep your brand consistent and visually captivating. Strategic, polished, and tailored to your needs, each template ensures your content stands out.
Acuity
Managing your appointments, setting up email confirmations, reminders, and follow-ups to ensure a seamless and professional experience for both you and your clients.
& more!
Every business runs a little differently, and I am comfortable adapting to the systems that already support you. If your tools are not listed, reach out. I am confident stepping into new platforms and building clarity wherever it is needed!
What Clients Are Saying
“Jess was the most professional and efficient worker that I have had the luxury of meeting. They are extremely kind, intelligent, a quick learner and were a dream to work with. I wish I had more tasks to keep them on full time but will 10000% use them again when I need any and all admin help. They are a wizard at so many platforms and what they didn't know how to use they learned with such swiftness. I cannot stress enough how valuable they were. If you are looking to hire an admin to help your business - look no further!”
— Sara Silverstein
“I love how much more creative the site feels and that it’s sparking my interest to go even deeper with what you started! This is what I was looking for, some inspiration in a less stressful way. My current website feels stressful to look at because it’s an older version of me, but what you’ve created is a perfect blueprint to show off who I really am.”
— Aleah Vassell
“Jess absolutely exceeded my expectations every step of the way. Her collaboration and willingness to work with a vision-in-progress helped me accomplish a project I had been putting off for over a year. I cannot recommend her services enough!”
— Gemma Hartley
Brands I’ve
Partnered With
Could this be
a perfect match?
If you feel aligned with this approach, the next step is to complete the inquiry form.
You’ll share insight into your business, current systems, and areas where support is needed. From there, I will review your submission and determine whether we are a strong fit to work together.
My focus is on helping wellness and creative entrepreneurs streamline operations, improve efficiency, and build systems that support long term growth.
I look forward to learning more about
your business.
Join The Community Newsletter!
Get inspired and supported with mindful productivity insights, sustainable business strategies, and personal reflections from my journey as a neurodivergent entrepreneur living with chronic illness.
Whether it lands weekly, biweekly, or monthly, you’ll receive thoughtfully curated resources such as playlists, audiobooks, tools, and practices that have genuinely supported both my life and business.
Together, we will explore the balance between working and resting, ambition and capacity, structure and softness. The goal is simple: building a business rhythm that honors how you actually function.
